Delegate and Conference Management

Comprehensive project and delegate management are a core part of your event. Our expert team can take care of every element for you, from pre event website registration designs to full delegate and event management on the day itself.

Our technical and design experts specialise in delegate management system programming including website designs, access database construction and SQL programming. Combining this with our event management expertise guarantees a perfect solution every time.

We also offer a full live-event delegate management service, including on-site management, venue liaison, delegate transfer management, badging, and event logistics. Our onsite team are all selected for their efficiency, friendliness and professionalism and work tirelessly throughout to ensure that your event is not just seamless, but absolutely exceptional. The result is an immediate release of pressure on your team and an exceptionally run event for your delegates.

Delegate Packs and Branded Gift Options

  • Individually printed full colour ‘credit card’ name badges - With unprinted coloured lanyard
  • Branded lanyards
  • On-site B&W badge printer for last minute changes
  • A4 zipped folder (with 25 page pad) in PU
  • Delegate memory sticks

Other Ideas:

  • Printed invitations
  • Electronic invitations
  • Event information web sites
  • Event signage & directions
  • Branded clothing
  • Branded luggage
  • Branded sweets / chocolates
  • Room drop gifts
  • Conference brochures
  • Menu cards, place names, table plans
  • Follow-up analysis & questionnaires

 

Delegate Registration Systems

Our bespoke delegate management system design package includes the following:

1. Meeting with Client to discuss requirements & design 

2. Purchase of bespoke ‘relevant’ domain name for emails and website (increases response rate dramatically) 

3. Creation of bespoke website working within corporate guidelines and incorporating client logos.

      Introduction Page

  •       Event Acceptance / Decline
  •       Full Event Details including if necessary:
    •       Venue information and directions
    •       Taxi / Parking requirements
    •       Menu selection & special dietary notes
    •       Accommodation requirements
    •       Activity / Seminar registration
  •       Sign-off & thank you. 


4. Initial email to delegates with link to website 

5. Recognition email to thank delegates for submitting details 

6. Weekly chase up emails to non-respondents 

7. Weekly detailed updates to Client 

8. 2 week prior reminder email to all accepted delegates 

9. Final Feedback to Client & Venue